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1. Who we are

Llanfyllin Foresters is an archery club responsible for managing membership and club activities.
Contact: llanfyllinforesters@outlook.com

For the purposes of data protection law, we are a data controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What personal data we collect

We may collect and process the following information:

  • Name
  • DOB
  • Email address
  • Phone number
  • Membership details (e.g., dates, fees, participation)
  • Emergency contact details (where provided)

3. How we use your data

We use your personal data to:

  • Administer club membership
  • Communicate with you about training sessions, events, and competitions
  • Manage fees and records
  • Ensure the safe running of club activities

4. Legal basis for processing

We rely on the following lawful bases:

  • Legitimate interests: for running and administering the club effectively
  • Consent: where required (e.g., optional communications such as newsletters)

You may withdraw consent at any time by contacting us.

5. Who we share your data with

On rare occasions we may share relevant information with:

  • Event or competition organisers at the Workhouse Llanfyllin

We do not sell or share your data for marketing purposes.

6. How we store your data

Your data is stored securely, either:

  • Electronically (e.g., password-protected files, email systems), or
  • In limited paper records (kept securely)

Access is restricted to authorised club officials only.

7. How long we keep your data

We retain your data for as long as you are a member and for a limited period afterwards (typically up to 3 years) to meet legal, administrative, or insurance requirements.

8. Your data protection rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to or restrict processing in certain circumstances

To exercise these rights, contact us at llanfyllinforesters@outlook.com

9. Complaints

If you are not satisfied with how we handle your data, you can complain to the Information Commissioner’s Office (ICO):
https://www.ico.org.uk

10. Updates to this notice

We may update this privacy notice from time to time. The latest version will always be available from the club.

Last updated: 25/03/25